SUMMARY

Confirms that the receipt of materials is supported with correct documentation and enters in RFMS to ensure updated inventory and proper payment to vendor.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Confirms the receipt of material ordered by comparing information from the purchase order to the receiving document.

· Prints Purchase Orders for Accounting

· Enters all descriptions of new material data to update inventory (includes shade, reference number, location and quantity) in RFMS.

· Scans, renames and saves all receipts in electronic shared file

· Communicates with Purchasing by providing notification of any discrepancies of material received.

· Follows-up regarding discrepancies by researching and correcting data in RFMS.

· Determines if material is on order, if job has gone out, etc. to cancel order or to prepare an order credit.

· Assists Accounting with matching invoices to proper purchase order.

QUALIFICATIONS

· Excellent written and verbal communication skills; prefer bi-lingual English/Spanish

· Attention to detail is a priority; must remain focused on minute data

· Ability to multi-task; handle details

· Proficiency in use of computer skills for data entry; prefer use of RFMS.

· One to two years of working in an office environment
 

BENEFITS OF WORKING WITH OUR TEAM:

• Medical, Dental and Vision coverage
• 401K
• Paid Holidays
• Vacation and Personal Time
• Employee appreciation events